Smarter Sourcing.
Vendor Management.
Automate onboarding, centralize RFQs, and track POs in real-time. Gitakshmi VMS empowers enterprise procurement teams to reduce costs and mitigate vendor risks.
Dashboard Overview
Vendor Applications.
| ☐ | Applicant | Details | Progress | Risk Level | Actions |
|---|---|---|---|---|---|
| ☐ |
🏢
HOTLINESYSTEM
#BF40AD8C • General
|
mn.patel5291@gmail.com |
approved
|
medium Risk
MATCH % 85%
|
|
| ☐ |
🏢
TAKSHENTERPRISE
#E4EE8D99 • General
|
manan.patel@gitakshmi.com |
pending
|
medium Risk
|
Vendor Form Builder
Build section, subsection, and field hierarchy in a clean SaaS interface.
Editing: 69e0a3b081cdd47b054611f6
. Supplier Information
The Broken Procurement Cycle
Managing vendors via endless email threads and spreadsheets creates friction, delays, and costly compliance risks.
Manual Onboarding
Chasing vendors for KYC documents, bank details, and GST certificates takes weeks instead of hours.
Scattered RFQs
Comparing quotes via email is a nightmare. It leads to human error, missed deadlines, and overpaying.
Lost Invoices
Vendor payments are delayed due to missing GRNs or unmatched Purchase Orders, destroying relationships.
The Gitakshmi VMS Workflow
A seamless, end-to-end procurement funnel designed to automate repetitive tasks and guarantee compliance.
Live Bid Comparison Matrix
Vendor Onboarding
Zero-touch vendor KYC & compliance.
Stop manually verifying GST numbers and bank details. Send an onboarding link to your vendor, and our AI automatically extracts, verifies, and approves their credentials against government databases.
- ✔Automated GST & PAN Verification
- ✔Bank Penny Drop Validation
- ✔Custom Onboarding Questionnaires
Order Management
Never lose track of a Purchase Order again.
Manage the entire lifecycle of your Purchase Orders. From internal manager approvals to vendor acknowledgment, shipment tracking, and Goods Receipt Notes (GRN) matching.
Explore PO WorkflowsInvoice & Payments
Three-way matching, completely automated.
Eliminate invoice fraud and manual data entry. Vendors upload their invoices, and our system automatically matches them against the Purchase Order and GRN before routing them for payment.
- ✔Automated 3-Way Matching
- ✔Early Payment Discount Workflows
- ✔ERP/Tally Integration
Vendor Analytics
Weed out underperformers. Reward the best.
Our dynamic Vendor Risk Scoring system analyzes on-time deliveries, quality defects, and pricing compliance automatically.
New RFQ received! "Office Laptops (x50)". Click here to submit your quote before Friday.
Congratulations! Your quote for PO-2026-892 has been approved. Please dispatch the items.
Vendor Collaboration
Vendors stay informed, on the apps they already use.
No more chasing vendors. Our system integrates directly with Email and WhatsApp to send instant notifications for new RFQs, PO approvals, and payment updates.
View Collaboration Features
Procurement that
actually works.
Stop losing money to bad vendors and manual errors. Upgrade your enterprise to Gitakshmi VMS today and take full control.